Job Posting: Playwrights’ Workshop Montreal seeks Artistic and Administrative Associate


Reporting to the Artistic & Executive Director and the General Manager, the Artistic and Administrative Associate will support the PWM team on a variety of artistic and administrative tasks and projects. Over the next six months, the individual will support several development workshops with artists across Canada. The individual will also gain knowledge in fundraising for arts organizations by assisting with PWM’s spring fundraising campaign and providing support to the General Manager on a variety of fundraising proposals.

Work Schedule: This position will begin in March 2019 and end in late August 2019 (specific beginning and end dates T.B.C). Working hours are 9-5PM, with some evening and weekends.
Wage: $13/hour
Must be eligible for Emploi Quebec’s Subvention Salariale program: www.emploiquebec.gouv.qc.ca (Interview priority will be given  to those who have already obtained their EQ eligibility letter.)

Duties and Responsibilities:

General Artistic Support

  • Assisting the Artistic and Executive Director with PWM’s artistic calendar, opening nights calendar, coordinating artist availabilities and confirming dates with artists
  • Coordinating development workshop needs and materials including preparing contracts for artists, space set up, scripts, lighting, sound and projection requirements where needed
  • Event planning including support for public readings and other events
  • Coordinating studio rentals including key and alarm code issuance, and rental documentation
  • Updating PWM’s database with the outcomes of all artistic projects and events, and filing paperwork with the appropriate artistic associations or funding body
  • Collecting artist feedback for granting purposes
  • Assisting with PWM’s programs including the Young Creators Unit, the Cole Mentorship for Emerging Translators, the Gros Morne Playwrights Residency, and the Glassco Translation Residency in Tadoussac 

General Administrative Support

  • Studio, office and inventory maintenance – including ordering of supplies and maintaining a clean studio and office space
  • Taking staff meeting minutes, and storing them in G SUITE
  • Answering the PWM telephone, responding to public inquiries and the daily checking of voicemail
  • Assist in maintaining accurate database information on artists, donors and community members
  • Take an active role in public outreach activities and strategies
  • Administrative processing of monthly donations in PWM’s database
  • Assist in maintaining clean filing systems
  • Assisting the General Manager with fundraising and development tasks which includes: under the mentorship of the PWM team, leading the planning and coordination of PWM’s spring fundraiser, writing grant and sponsorship proposals and assisting with the coordination of the PWM Fundraising Committee.

Education, experience:

  • Post-secondary education in a discipline relating to nonprofit or arts management, business administration or theatre
  • And/or 1-2 years’ experience working for a non-profit, arts organization or equivalent

Desired Skills and Aptitudes:

  • Strong attention to detail
  • Strong email writing skills, with the ability to manage a high volume of emails
  • Strong written and verbal communication skills in English and French (Advanced level in English written and verbal, Intermediate in French written and verbal)
  • Excellent organizational and time management skills with the ability to prioritize and multitask, while also helping others to stay organized
  • Demonstrated ability to work efficiently and communicate in a team setting with staff, the board of directors and volunteers
  • Ability to communicate with the general public, donors and funders in a professional and friendly manner
  • Excellent problem solver
  • Knowledge of MS Office programs (i.e. Excel, Word, Access), Gmail, G SUITE, Google Calendar and Mailchimp, knowledge and experience using databases is a plus
  • Demonstrated experience working in a non-profit organization setting, in small team or in the cultural sector is a plus

How to apply: Send your resume and cover letter to Lesley Bramhill at lesley@playwrights.ca and Heather Eaton at heather@playwrights.ca by Wednesday, February 13. In your cover letter, mention the status of your EQ eligibility letter.

Source: https://www.playwrights.ca/2019/01/25/were-hiring-an-artistic-and-administrative-associate/

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